Mindgruve Icon Mindgruve A Modern Marketing Agency

Project Manager.

Mindgruve is seeking a mid-level Project Manager who can effectively oversee the day-to-day operational workflow of an integrated agency, managing timing, budgets and resourcing. Alongside account managers, this position works with other key internal stakeholders to ensure projects are launched on strategy, on time and on budget.


  • Develop and manage timelines; defining and tracking tasks, dependencies, priorities and milestones
  • Create detailed project estimates for projects that may include but aren’t limited to integrated campaigns, brand development, marketing collateral and websites
  • Monitor budgets, establish project plans and processes to avoid and/or resolve scope creep, budget overages or efficiency issues
  • Organize, structure and prioritize workloads, ensuring teams stay focused and motivated
  • Facilitate communication between internal teams, and clients when necessary
  • Proactively identify project risks and formulate strategies to mitigate them
  • Work with appropriate team members to develop site maps and business requirements documentation (e.g., goals, use cases, user stories, functional and non-functional requirements)
  • Review all project deliverables for quality assurance (QA)
  • Maintain status documents and lead internal status meetings; track projects leveraging internal system

This position will work side-by-side with account managers and other department heads to create and uphold agency processes as they relate to the client and agency.


  • At least 3 years experience in an agency setting with both digital and traditional projects
  • In depth understanding of creative, web development, media and analytics departmental operations; comfortable communicating with members of these departments as well as clients and vendors about related topics
  • Experience managing timelines, budgets and resourcing
  • Experience creating and maintaining Gantt charts
  • Experience with Workamajig or similar time/project management programs
  • Some experience with business and functional requirements gathering
  • Some experience managing website development, including strategy, sitemaps, user flows/journeys, wireframes, design and development
  • Extremely organized with keen attention to detail
  • Capable of self-managing and multi-tasking in a fast-paced environment 
  • Strong oral and written skills
  • Passion for critical and strategic thinking

Compensation commensurate with experience. We offer competitive benefits including medical, dental, vision, flex spending and 401K. This is an in-house position. No headhunters, contractors, freelancers, overseas agents or professional job-hoppers will be considered.

Qualified candidates MUST email a cover letter, resume and salary expectations to [email protected] with “Project Manager” in the subject line.